Gear to pull and closing a day

See the gear to pull

Go to Trips, choose Manage trip, and tap the date under All departures. Gear to pull is on the right, under Crew.

• One row for each seat with rental gear: who it's for and each item's size. A diver who didn't come is struck through.

• Out means the set is already checked out to the diver.

• Not reserved means no set is held for this seat yet. Pull it by hand.

• The line at the bottom says whether the sets are held for this slot.

• The gear comes from online bookings. It's the gear in What a seat includes: sets included in the price, and sets the diver added. Gear rented at the register isn't here. It's on the Calendar.

• No seat has gear? The card doesn't show.

• Sets are held from a day before the slot. Until then the line says "No set is reserved for these seats yet. Pull them by hand." That's normal for a dive more than a day away. When every set is held, it says "Held for this slot at booking. Out at check-in, back at return."

Check in, and the set goes out

When you check a diver in on the manifest, their set is checked out to them. The message after Check in tells you what happened to it:

• "Rental set checked out." Done.
• "The rental set was already out." Someone checked it out already.
• "No rental set is reserved for this seat. Pull one by hand." Hand them a set and check it out from Rentals.
• "The rental set could not be checked out:" and why, like "that size is not on the shelf". The diver is still checked in. Sort the gear out in Rentals.

When the gear comes back, check it in like any rental. It says "Paid with the trip booking." See Check gear out and back in.

Close a whole day

A holiday, or a storm that wipes out every slot on a day. Open the trip from Trips with Manage trip. On the Schedule card, tap Close a day. It lists each day of the week on screen that still has open slots, like "Sat 24 · 2 slots, 5 booked".

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1. 1Close a day. Lists the days you can close.
2. 2A day. How many slots are open on it, and how many divers are booked.

• Only the week on screen is listed. For another week, move to it with the arrows on the card first.
• Days that have passed aren't listed. "No open slots this week." means nothing is left to close this week.
• No Close a day? Your shop needs a time zone: set it in Settings › Business › Locale. It also isn't there while the schedule is turned off.

Tap the day. The close window opens, the same as Close slot on a manifest, for every open slot that day.

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1. 1The heading. The day, and how many divers are booked.
2. 2Reason divers will read. Required. It goes in every diver's email. Something else lets you type your own.
3. 3What happens. Who gets money back and how, with the total, and how many emails go out. Here every seat was paid in cash at the register, so it says to refund them at the register. Online bookings are listed as refunded to their cards, booking fees included.
4. 4Close and refund. Names how many slots and the total. Keep it open changes nothing.

Everything that closing one slot does happens on each: online bookings are refunded to their cards, everyone is emailed, and rental sets not yet checked out go back on the shelf. Seats paid at the register are listed to refund in person. See Cancel a seat and refund it.

Download the manifest

Under the manifest's list, tap Download manifest (CSV). It saves a spreadsheet of every seat, in the order on screen. Open it in Excel, Numbers or Google Sheets, print it, or send it to your captain.

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1. 1Download manifest (CSV). Saves the list as a file.

The columns are Name, Status, Checked in, Booked, Booked by, Option, Add-ons, Gear, Total, Paid, Balance, Waiver, Certification, Phone, Role and Note. A diver's phone and certification are only there if they share their details with your shop.